Do you ever feel so busy with the day-to-day aspects of your business that there’s not enough time to work on your world-changing ideas? Does your business fall apart when you do spend time working on your big dreams?
You don’t have to trade off your big dreams for your daily operations. By streamlining your business, you’ll save time and create the hours you need to change the world, without sacrificing the day-to-day aspects of your business.
Whether you are brand new to business or consider yourself a seasoned pro, here are seven time-wasting mistakes you must avoid in order for you to change the world and keep your business running.
Mistake #1: Allowing chaos to be the norm
Growing pains happen, but chaos should not be an everyday experience. Deliberately and intentionally choose to make the day-to-day aspects of your business chaos-free. This is a choice you can make.
If you believe that your business will always be chaotic, then it will be. If you want more ease, you can create it. Start by getting everything out of your head.
Mistake #2: Keeping everything in your head
When your business is small, it’s easy to remember that your client Sally is scheduled for next Tuesday at 1 and that you want to post to your blog on Wednesday. However, as your business grows, keeping important details in your head guarantees that something will be forgotten.
The fewer details you keep in your head, the more space you have for big-picture thinking and creative work. Start capturing tasks, appointments, and details in a trusted system.
Mistake #3: Using ineffective systems
A system is any repeated course of action, whether it’s an automated process for scheduling clients or a place where you stack all of your bills. Everyone has systems, but most entrepreneurs have ineffective systems, leaving clients dissatisfied, tasks incomplete, and important appointments forgotten.
Effective systems, on the other hand, leave you assured that everything will be done effectively, efficiently, and on time.
One of the benefits of having an effective system is that the tasks within that system can be easily outsourced.
Mistake #4: Waiting too long to hire help
It is important to hire help before you’ve reached a point of desperation. It takes time for even a skilled assistant to learn how your business runs.
Begin by delegating some simple, routine tasks. For example, do you need to be the one to post your blog to your site? Even if it saves only 15 minutes, delegating this task does save you time and it will help you learn how to delegate.
Pick one thing to delegate first, then slowly give your assistant more to do. Once you hire help, you can save time, money, and stress by learning to delegate effectively.
Mistake #5: Delegating ineffectively and inefficiently
Most entrepreneurs “wing it” when they delegate. They send half-thought-out emails or instant messages asking for tasks to be completed. This is a dangerous move. It wastes time and money and results in surmounting frustration on both sides.
Clearly communicate your desired outcome, the necessary action steps, and the details that are important to you. Even if your assistant is good, she’s not a mind-reader.
It takes longer to write an email that describes every detail of everything you want done, but it will prevent the need for a dozen back-and-forth clarifying emails. Most importantly, it will help your assistant do her job correctly the first time.
As you delegate more aspects of your business, it’s time to slowly step out of the details.
Mistake #6: Staying in all of the details or jumping out too fast
Once you have an assistant taking care of routine tasks in your business, be careful not to swing too far to either side of the management pendulum: micromanagement or abdication.
To avoid either fate, find the middle ground. Check in regularly with your assistant to see how the tasks are going, and also trust that if she’s been fully trained, she’s taking care of what she’s been assigned.
Once you and your assistant have established an effective routine, you need to ensure there is someone else who can complete her tasks when she’s unavailable.
Mistake #7: Not backing up the critical people in your business
It’s wonderful having an assistant you can trust to take care of critical parts of your business. You must know, however, that no matter how dedicated she is to you and your business, your assistant can get sick, go on vacation, or find another job at any time.
Have your assistant (and anyone else who is critical to your business) document the exact work she does for you. Screen capture videos are an excellent way to do this. With thorough documentation complete, your assistant’s critical role can be easily backfilled if she is unavailable at any time.
The Bottom Line
You don’t have to trade off your big, world-changing ideas with the smooth functioning of your daily operations.
Start streamlining your business by implementing the ideas mentioned above. You’ll save time, money, and your sanity.
Best of all, you’ll be able to really change the world.